The HVAC Contractor’s Guide to Fleet Fuel Management

An HVAC business owner near a machine is reviewing fleet card usage data from his tablet while wearing a hard hat on the job.Advanced fleet fuel management solutions help HVAC contractors gain control over fuel expenses and vehicle operations, while increasing efficiency and reducing administrative burdens. Chevron & Texaco fleet fuel cards integrate tracking, reporting and payment controls into one streamlined platform, enabling fleet managers to optimize gallon-by-gallon purchase decisions and maximize savings.

Robust reporting tools deliver visibility into every fuel transaction, enabling HVAC fleets to identify high-consumption vehicles, optimize routing and fine-tune maintenance intervals.

Understanding Fleet Fuel Challenges for HVAC Businesses

HVAC contractors dispatch vehicles multiple times per day to serve residential and commercial clients. Unchecked fuel purchases can inflate expenses, generate complex paperwork and divert drivers’ attention away from core services. Key pain points include:

  • Uncontrolled spending at varied stations, leading to inconsistent fuel costs.
  • Limited visibility into individual vehicle usage and driver behavior.
  • Administrative overhead in reconciling receipts, invoices and payments.
  • Risk of fraud and unauthorized purchases at convenience stores or non-fuel merchants.
  • Difficulty enforcing maintenance schedules tied to fuel usage, impacting fleet reliability.

Chevron & Texaco Fleet Fuel Card Solutions

Chevron & Texaco offer three tailored fleet card programs that address these challenges:

  1. The Business Card is best for businesses that keep it local and loyal, accepted at over 8,000 Chevron and Texaco stations across the country.
  2. The Business Access Card is ideal for businesses looking for fueling flexibility. Accepted at 95% of U.S. fuel stations.
  3. The Business Access Flex Pay Card works well for small businesses looking to manage cash flow as this card functions as a credit card and can carry a balance.

Both Access cards include fuel rebates of up to 6¢ per gallon at Chevron and Texaco locations, expanded acceptance to 95% of U.S. gas stations, and all three cards include access to special discounts on auto parts, tires, hotels and more.

Nationwide Network Access and Station Features

HVAC fleets require reliable access to fuel and maintenance across the country. Chevron & Texaco’s network spans thousands of stations, including partner quick-lube shops and repair services, so drivers can refuel and perform routine maintenance — such as oil changes, filter replacements and tire checks — without an additional purchase method. Unified transactions appear on one monthly statement, reducing paperwork and streamlining account reconciliation.

Real-time Purchase Data and Expense Controls

An HVAC worker on the job wearing a hard hat and safety vest.

All cards capture fuel purchases as they happen. Details recorded include the date and time of purchase, station locations, dollar amount, fuel volume, driver ID, odometer readings and more. This real-time data eliminates the need for fuel expense reports.

Chevron and Texaco fuel cards also include purchase controls. Managers can easily enforce fuel spending policies with the ability to set:

  • Fuel type restrictions: set cards to diesel or gas only.
  • Spending limits: per-day, weekly or monthly caps by card or driver.
  • Merchant controls: prohibit non-essential convenience store purchases.
  • Real-time alerts: notify fleet managers of out-of-pattern or over-limit spending.
  • Card suspension: instantly deactivate lost or stolen cards via the online portal.

These features curb fraud, keep drivers focused on approved services and ensure expenses align with company policies.

Adopting Chevron & Texaco fleet fuel cards helps HVAC contractors streamline fuel management, enforce spending limits and access significant savings on fuel and maintenance.

Comprehensive Reporting and Analytics

Robust reporting tools deliver visibility into every fuel transaction, enabling HVAC fleets to identify high-consumption vehicles, optimize routing and fine-tune maintenance intervals:

  • Transaction details are broken down by vehicle, driver, date, time and location.
  • Customizable reports can be scheduled for automatic delivery to email inboxes.
  • Interactive dashboard with real-time and historical data on fuel usage, cost per mile and rebate earnings.
  • Integration with telematics systems for holistic fleet management — monitoring mileage, idle time and GPS-tracked routes.

Actionable insights help HVAC contractors allocate resources effectively, minimizing unnecessary fuel costs and improving overall efficiency.

Strengthening Security and Fraud Prevention

Protecting fleet assets is paramount. Fleet fuel cards include:

  • Unique PINs tied to each driver or vehicle.
  • Merchant category code (MCC) enforcement to restrict services to fuel or specified items.
  • Instant notifications for anomalous transactions.
  • Administrative controls to deactivate cards instantly if compromised.

This multi-layered approach mitigates risk, prevents unauthorized charges and maintains strict audit trails for each transaction.

Driving Maintenance Savings with Bundled Services

Chevron & Texaco fleet cards extend beyond fuel savings to incorporate maintenance discounts:

  • Access to exclusive discounts on auto parts, hotels and more.
  • Discounts on oil changes, filter services, tire rotations and alignments.
  • Access to mobile roadside assistance and emergency services.
  • One consolidated invoice for both fuel and maintenance expenditures.

Bundling fuel purchases and vehicle upkeep under one program reduces paperwork, accelerates repairs and maximizes savings on every job.

Integrating Telematics and Fuel Card Data for Comprehensive Management

Combining Chevron & Texaco fuel cards with telematics solutions provides a complete view of fleet performance. Near real-time GPS tracking shows:

  • Actual route adherence and time spent at jobsites, ensuring accurate client billing and preventing unauthorized side jobs.
  • Data-driven verification of service visits, reinforcing customer trust.
  • Identification of inefficient routing or excessive idling, fueling targeted coaching to reduce fuel costs.
  • Vehicle diagnostics for near real-time notifications on vehicle health,
  • Driver behavior monitoring for issues such as aggressive braking, speeding and abrupt lane changes.
  • Potential insurance premium discounts based on safer driving behaviors and reduced risk.

Telematics integration can help elevate fleet management, enabling HVAC businesses to deliver reliable services while keeping operational costs in check.

Maximizing Control and Savings

Adopting Chevron & Texaco fleet fuel cards helps HVAC contractors streamline fuel management, enforce spending limits and access significant savings on fuel and maintenance. From real-time tracking and detailed reporting to flexible payment options and robust security, these fuel cards deliver the tools every fleet manager needs to drive efficiency, reduce costs, and keep vehicles on the road.

Visit chevrontexacobusinesscard.com to learn more.