A Blueprint for Controlling Fuel Costs for your Construction Fleet

Fuel expenses can dominate your construction fleet’s operational costs, especially when vehicles are dispersed across multiple job sites. Fleet managers navigating the complex intersection of logistics, labor and budgeting need precise control over every gallon of fuel purchased. A robust fuel management strategy, powered by fleet fuel cards, tracking tools and data-backed decisions, provides a powerful framework for controlling costs, improving driver behavior and maximizing operational efficiency.

Each card includes purchase controls, real-time monitoring and detailed reporting enabling construction companies to set limits, track driver spending and control usage based on location, fuel type and transaction time.

Take Complete Control of your Fleet with Fuel Cards

Construction businesses must monitor, manage and optimize fuel usage to remain competitive. The Chevron and Texaco Business Card, Business Access Card and Business Access Flex Card are specifically designed to support these needs. Accepted at more than 8,000 Chevron and Texaco stations, as well as thousands of additional stations nationwide via the Visa or Mastercard networks (for Access cards), these fleet cards offer unmatched accessibility and convenience.

Each card includes purchase controls, real-time monitoring and detailed reporting enabling construction companies to set limits, track driver spending and control usage based on location, fuel type and transaction time. Fleet managers can set spending limits by driver or vehicle. This prevents unauthorized purchases and improves cash flow management.

Track Every Gallon and Every Mile

Fuel tracking is more than just checking receipts — it’s about seeing where every dollar goes. All three offerings from Chevron and Texaco track every fuel purchase in real-time. When an employee buys fuel, the details are automatically recorded in a fleet card dashboard. Real-time data points include:

• Date and time
• Location
• Fuel type and grade
• Purchase amount
• Fuel volume
• Odometer readings

Chevron and Texaco fuel cards also integrate seamlessly with telematics and GPS fleet management systems. These systems offer real-time data on vehicle locations, route efficiency, idling times and unauthorized fuel stops, giving construction businesses a clear view into fleet operations.

Monitoring vehicle movements also helps enforce job site compliance, reduce side jobs on company time and validate billing for client hours — all essential for accurate project costing and profitability. Combined with fleet fuel card data, GPS tracking provides a holistic view of your fleet’s fuel usage and behaviors.

Enforce Accountability with Custom Controls

Construction fleets frequently encounter fluctuating workloads, subcontractor rotations and geographically dispersed projects. Chevron’s Business, Business Access and Access Flex Cards all allow fleet managers to configure transaction-level purchase controls — limiting the type of purchases (fuel only), number of transactions per day, time-of-day restrictions and even specific merchant categories.

These controls help prevent misuse and fraud while also promoting responsible driver behavior. When drivers know they’re being monitored, it encourages greater care at the pump and on the road. Additionally, when limits align with fuel spending policies, employees are set up for success because they know exactly what is expected regarding fuel purchases.

Chevron and Texaco fleet fuel cards provide construction companies with the tools to manage fuel purchases, enforce smart spending habits, simplify operations and achieve measurable savings across the board.

Boost Efficiency with Simplified Administration

Time spent chasing down receipts, reconciling invoices and managing reimbursements is a waste of valuable resources. Chevron and Texaco fleet fuel cards automate these administrative tasks by consolidating all fuel purchases into a single, detailed invoice. This means fewer accounting headaches, less paperwork and more accurate records for tax reporting and budgeting.

Fleet managers gain access to robust reporting tools providing insights into gallons used, average fuel prices, mileage and exception alerts. These reports can be scheduled and customized to fit the operational cadence of any construction company, allowing for the quick identification of anomalies or outliers.

Rebates and Discounts for Maximum Savings

The Chevron and Texaco Business Access and Business Access Flex Cards offer fuel rebates of up to 6 ¢ per gallon at more than 8,000 Chevron and Texaco stations nationwide. For construction fleets that fuel frequently, these rebates can add up to significant monthly savings, putting real dollars back into the business.

In addition to rebates, all three Chevron and Texaco fuel cards offer users access to exclusive discounts on fleet-related purchases, including auto parts, tires, hotels and more. Combined with the power to track and manage all purchases, this delivers a clear advantage for companies operating on tight margins.

Support Safer, Smarter Driver Behavior

Unsafe driving habits such as speeding, aggressive braking and rapid acceleration increase fuel consumption and put your vehicles and drivers at risk. By integrating fleet fuel cards with telematics, construction companies can monitor driver performance and coach safer driving habits using actual data.

WEX telematics offers detailed insight into driver behavior, generating alerts for risky actions and tracking improvements over time. This improves safety, reduces the risk of costly incidents and reduces vehicle wear and tear.

Real-time Alerts and Security Measures

Fraudulent transactions and unauthorized fuel purchases pose a significant concern for businesses operating in the field. Chevron and Texaco fleet cards feature several security measures designed to prevent fraud, including real-time alerts for suspicious transactions, PIN or driver ID verification at the pump and geolocation-linked purchase validation.

This multilayered approach to security protects your fuel budget from internal misuse and external threats, ensuring only authorized drivers are spending company funds.

Fuel Anywhere your Construction Fleet Goes

The construction industry is mobile by nature. Whether your team is working in urban areas or remote rural zones, consistent access to fuel is vital. With the Chevron and Texaco Business Access and Flex Cards, drivers can refuel at any station that accepts Visa or Mastercard, while still maintaining centralized reporting and purchase controls. This means your employees have access to 95% of U.S. gas stations.

A Platform Built for Growing Construction Businesses

As construction businesses grow, so do their fleets and operational complexities. The Chevron and Texaco fleet card platform scales with your needs — whether you’re managing five vehicles or fifty. Add or remove drivers, set custom rules, download transaction data and update spending controls — all from a centralized online dashboard.

Paired with 24/7 customer service and a self-service app for drivers, fleet managers gain control and visibility from anywhere, enabling them to make smarter decisions and respond quickly to issues as they arise.

Reimagine Fuel Management with Chevron and Texaco

In construction, every dollar saved on fuel is a dollar that can be reinvested into equipment, talent or future projects. Chevron and Texaco fleet fuel cards provide construction companies with the tools to manage fuel purchases, enforce smart spending habits, simplify operations and achieve measurable savings across the board.

To learn more or find the right fuel card for your fleet, visit chevrontexacobuisnesscard.com.

Streamlining fleet operations is a constant challenge for companies juggling multiple vehicles, drivers and fuel purchases across diverse locations. Business gas cards offer a powerful solution, providing financial clarity, operational oversight and scalable tools for managing costs effectively.

Fleet cards do more than simplify purchases — they build accountability. Drivers understand their activity is being tracked and benchmarked, encouraging safer driving habits and more responsible fuel use.

Chevron and Texaco fuel cards, including the Business Card, Business Access Card and Business Access Flex Card, are designed to optimize fleet performance across the U.S., providing data-rich insights, robust security controls and cost-saving benefits at every fill-up.

Gain Control over Fuel Expenses with Centralized Tracking

Tracking fuel usage is fundamental to controlling fleet costs. Every gallon pumped becomes a data point in a broader analytics system, helping businesses make informed decisions about spending and vehicle performance. Chevron and Texaco’s fleet fuel cards are designed with detailed expense tracking capabilities, empowering managers to monitor purchases by driver, vehicle or location.

The Chevron and Texaco Business Card offers high-level brand consistency and simplified recordkeeping. With 8,000 Chevron and Texaco fuel stations across the U.S., this brand-specific card still provides remarkable flexibility in fueling. The Business Access and Business Access Flex cards expand acceptance to 95% of U.S. fuel stations and 45,000+ service locations nationwide. This widespread network supports fleets of all sizes, ensuring drivers find fueling options that match their routes without sacrificing oversight.

Enhance Security with Real-time Monitoring and Controls

Security isn’t just about fraud prevention — it’s about knowing how and where company money is spent. Chevron and Texaco fuel cards offer real-time purchase monitoring and customizable purchase controls.

Every transaction is recorded as it happens, capturing key data points, including date and time, dollar amount, fuel volume, location, driver ID, odometer reading and more.

Businesses can use a card’s purchase controls to limit fuel types and spending amounts or even designate time-of-day permissions for transactions. Alerts can be set to flag unauthorized or unusual acting y, protecting your fleet from internal misuse and external threats.

By integrating savings, security, and flexibility, Chevron and Texaco fuel cards don’t just simplify operations — they power smarter, more cost-effective business decisions across industries.

Integrated dashboards consolidate purchase information into actionable reports, providing a clear view of key metrics. These reports reveal insights into driver habits, fueling inefficiencies and patterns that might otherwise go unnoticed. With mobile app integration, administrators can manage accounts and authorize transactions from anywhere, reinforcing convenience with control.

Increase Efficiency with Simplified Reporting and Administration

Paperwork is time consuming for fleet managers. Fuel cards streamline reporting by automating transaction logs, compiling reports by vehicle or driver, and integrating with popular accounting platforms. The Chevron online account management tools allow for easy access to transaction history, balances and driver activity.

The Business Access Flex Card takes this further with flexible payment terms — giving businesses the option to pay in full or revolve balances over time. This adaptability supports varied cash flow strategies without sacrificing the security and visibility of a traditional fuel card.

Reduce Operating Costs through Discounts and Fuel Rebates

Cost savings are at the core of every fleet strategy. Chevron and Texaco fuel cards offer volume-based rebates, helping businesses reduce per-gallon prices across their operations. These savings compound over time, especially when paired with route optimization and driver behavior insights derived from integrated telematics.

WEX GPS tracking, available as an add-on, enhances these savings by reducing idle time, avoiding unauthorized stops and confirming job site arrivals. Companies using near real-time tracking technologies have seen up to a 13.2% reduction in fuel costs and a 13.4% increase in service profitability.

Boost Driver Accountability with Data-driven Insights

Fleet cards do more than simplify purchases — they build accountability. Drivers understand their activity is being tracked and benchmarked, encouraging safer driving habits and more responsible fuel use. With the option to link fuel cards to specific drivers or vehicles, businesses can eliminate unauthorized side jobs, detect inefficient routes and reward performance based on actual behavior.

WEX telematics integrates seamlessly with Chevron and Texaco fleet cards to generate visual dashboards and reports. These tools help identify high-risk driving behaviors, schedule preventive maintenance and assess vehicle wear based on usage — not guesswork.

Meet Diverse Fleet Industry Needs with Scalability

Whether you’re managing a regional delivery service, a nationwide shipping operation or a local plumbing business, Chevron and Texaco fuel cards scale to fit your needs. Small businesses benefit from simplified applications and dedicated customer service, while large enterprises leverage advanced analytics and bulk account management tools.

The flexibility between the Business Card (ideal for brand-loyal businesses), the Business Access Card (perfect for those needing a larger fueling network), and the Business Access Flex Card (for businesses requiring payment flexibility) ensures each organization finds a tailored fit.

Optimize Decision-making with Real-time Analytics

Modern fleet management demands more than monthly summaries. It requires live access to usage metrics, route efficiency data and spending trends. Chevron’s account dashboards deliver this clarity — breaking down costs per job, team or region. These insights support better budgeting, route planning and maintenance scheduling.

Companies can also export reports or set up automated alerts when thresholds are exceeded — ensuring teams stay aligned and accountable. The data advantage isn’t just about numbers — it’s about driving smarter operations every mile of the journey.

Support Teams with Tools Empowering and Protecting your Fleet

Drivers are the frontline of any fleet. Empowering them with tools that simplify refueling, eliminate out-of-pocket costs and reduce roadside paperwork improves job satisfaction and safety. Features like mobile access to card balances, intuitive app interfaces and quick customer service access make the experience seamless for on-the-road employees.

Meanwhile, administrators benefit from reduced paperwork, consolidated billing and fewer disputes. The Chevron and Texaco fuel card suite simplifies administrative complexity, enabling streamlined, scalable operations.

A Smarter Path Forward for Fleets

Fleet operations thrive when expenses are predictable, drivers are accountable and tools are aligned with business goals. Chevron and Texaco’s business fuel cards deliver comprehensive solutions — from real-time expense tracking and mobile reporting to wide acceptance networks and rebate programs.

By integrating savings, security, and flexibility, Chevron fuel cards don’t just simplify operations — they power smarter, more cost-effective business decisions across industries. Whether your fleet has five vehicles or 500, the right fuel card program makes all the difference in how you manage, scale and succeed. Find the right fuel card for you.

Real-time fuel monitoring is reshaping how businesses manage their fleets. With the rise of advanced telematics and integrated fleet fuel card solutions, companies can gain precise control over fuel usage, expenses and driver behavior. Real-time visibility offers more than just data — it delivers actionable insights to reduce fuel costs, improve operational efficiency and enhance security.

Real-time data supports decisions that cut waste, reduce downtime and keep company vehicles on the road.

Let’s take a look at seven ways fuel cards and real-time can improve how you manage your fleet.

1. Enhance Expense Tracking and Control

Tracking fuel expenses across large fleets has historically involved fragmented systems and either delayed or error-filled data. With credit cards, businesses must wait for the end-of-the-month statements, and the manual data entry required when using cash is prone to human error. Real-time fuel monitoring from fleet fuel cards, such as those offered by Chevron and Texaco, streamline expense tracking by consolidating transaction data across all vehicles into a single dashboard.

Fleet managers gain immediate access to the details of fuel purchases, with level 3 data including:

• Date and time of purchase
• Location of purchase
• Fuel volume
• Purchase amount
• Odometer readings
• Driver ID

This data is recorded in a fleet card dashboard, allowing for accurate reporting and precise control.

Customized spending limits increase the level of control. Fleet managers can set parameters that align with fuel spending policies. These limits include:

• Authorized days of use
• Authorized hours of use
• Total number of transactions per day, week or month
• Total fuel volume or purchase amount per fillup
• Fuel grade (premium vs. regular)
• Fuel type (gas, diesel, EV)

Alerts can be set to help reduce the risk of unauthorized fuel purchases or fraud. When a purchase attempt falls outside the set parameters, a fleet manager or business owner is notified via alerts on their smartphone or computer.

2. Optimize Efficiency Across Fleet Operations

Real-time monitoring enables optimization by identifying inefficient behaviors, such as excessive idling, off-route driving or unnecessary stops. GPS integration and telematics tools help track vehicle movements, providing insight into fuel usage patterns and driver efficiency. The Chevron and Texaco business fuel card programs pair these capabilities with expansive station access across the U.S., ensuring drivers can refuel quickly and cost-effectively.

By automating reporting and integrating tracking systems, companies eliminate paperwork, reduce administrative burdens and streamline operations. Real-time data supports decisions that cut waste, reduce downtime and keep company vehicles on the road.

3. Improve Driver Behavior and Safety

Unsafe driving habits, such as speeding, harsh braking or erratic routing, increase fuel consumption and maintenance costs. Telematics platforms with near real-time vehicle data enable managers to coach drivers based on specific behaviors. Chevron and Texaco fuel cards provide valuable insights helping reinforce training and encourage safer driving, ultimately extending vehicle life and reducing fuel expenses.

Fleet managers can use dashboards to view fuel consumption per driver, spot anomalies and reward responsible behavior. This transparency fosters trust, boosts morale and reduces turnover—critical factors in today’s competitive logistics and shipping industries.

Chevron and Texaco fuel cards provide valuable insights helping reinforce training and encourage safer driving, ultimately extending vehicle life and reducing fuel expenses.

4. Maximize Savings with Discounts and Fuel Rebates

Chevron and Texaco offer three fleet fuel cards. All three help drive savings through real-time data collection and insights as well as offering access to fleet-related discounts. Here’s a breakdown of the offerings:

• The Business Card: No setup, annual or monthly card fees. Accepted at 8,000 Chevron and Texaco stations across the U.S. Best for small businesses that keep things local.
• The Business Access Card: This is a charge card rather than a credit card with up to 6¢ per gallon fuel rebates when used at any Chevron or Texaco fuel station. Accepted at 95% of U.S. gas stations, the Business Access card is ideal for businesses requiring flexible fueling options.
• The Business Access Flex Card: Similar to the Business Access Card, the Flex card includes up to 6¢ per gallon fuel rebates at Chevron and Texaco fuel stations. Like the Business Card, it has no setup, annual or monthly card fees. Accepted at 95% of U.S. fuel stations, this card is ideal for those seeking to optimize their cash flow, as it’s the only card allowing users to carry a balance.

Customized spending limits increase the level of control. Fleet managers can set parameters that align with fuel spending policies. These limits include:

• Authorized days of use
• Authorized hours of use
• Total number of transactions per day, week or month
• Total fuel volume or purchase amount per fillup
• Fuel grade (premium vs. regular)
• Fuel type (gas, diesel, EV)

Alerts can be set to help reduce the risk of unauthorized fuel purchases or fraud. When a purchase attempt falls outside the set parameters, a fleet manager or business owner is notified via alerts on their smartphone or computer.

5. Strengthen Security and Fraud Prevention

Fuel card systems with real-time monitoring introduce powerful anti-fraud mechanisms. With vehicle-specific PINs, odometer readings required at the pump and geofencing alerts that notify managers when purchases occur outside approved zones, businesses can detect unusual activity immediately. This reduces the risk of card misuse, protects company money and ensures all transactions align with business goals.

When paired with near-real-time GPS location data, managers can verify purchases aligned with job locations and scheduled activities. Any mismatch triggers instant alerts for investigation — adding a layer of accountability across the team.

6. Simplify Reporting and Gain Actionable Insights

Real-time monitoring tools automatically generate detailed reports by driver, vehicle or location. Chevron and Texaco’s fuel card dashboards allow users to view spending trends, track fuel usage per trip and monitor vehicle performance.

Reports are customizable and can be scheduled to arrive in your inbox daily, weekly or monthly — removing the guesswork from fleet analysis. Real-time data transforms spreadsheets into intuitive dashboards, helping teams make informed decisions faster.

7. Increase Return on Investment with Advanced Tools

Businesses adopting real-time monitoring report fuel savings, improved productivity and lower maintenance costs. Industry studies cited by Chevron and Texaco show a 13.2% reduction in fuel costs and a 13.4% increase in service profitability when telematics and GPS tracking are combined with fuel cards.

This technology reduces risk, enhances visibility and empowers fleets to make smarter, faster decisions aligning with financial and operational goals. The return on investment comes not just from fuel savings but from improved safety, reduced paperwork and better overall control.

Give Your Fleet an Advantage

Real-time fuel monitoring isn’t just a technical upgrade — it’s a business advantage. With a Chevron and Texaco fleet card, companies gain comprehensive control over spending, improve fleet efficiency and position themselves for scalable growth. The combination of advanced tracking, strategic reporting and meaningful savings makes fleet cards some of the most effective tools in fleet fuel management today.

To learn how Chevron and Texaco fleet fuel cards can elevate your fuel monitoring capabilities, explore your options.

Residential construction fleets face some unique operational challenges. Between managing multiple vehicles, keeping crews on schedule and controlling rising fuel expenses, fleet managers need solutions that deliver savings, convenience and control. A fuel card program designed for construction businesses can simplify payments, streamline tracking and help improve efficiency, all while ensuring the security of fuel purchases.

The fleet cards offered by Chevron and Texaco allow you to set spending limits, control purchase types and even restrict transactions to specific locations.

The Chevron and Texaco Business Card portfolio offers fleet card options that align with the needs of residential construction companies. From nationwide acceptance to advanced monitoring tools, these cards help reduce costs and improve fleet operations without adding administrative burden.

Managing Fuel Expenses Across Multiple Job Sites

Residential construction fleets often travel between several locations each day, making fuel costs one of their largest operational expenses, especially when drivers refuel at different gas stations. A fleet fuel card centralizes fuel purchases into a single account, simplifying tracking spending by vehicle, driver or project.

With Chevron and Texaco cards, managers have access to transaction data in real time. Detailed reports show when, where and how much fuel was purchased, helping identify inefficiencies and unauthorized spending. This level of visibility supports better budgeting, accurate job cost allocation and informed decision-making.

Maximizing Savings with Fuel Rebates

Every cent saved on fuel directly boosts profit margins. Chevron and Texaco offer two cards including fuel rebates of up to 6¢ per gallon: the Business Access Card and the Business Flex Access Card. These rebates are available at any of the more than 8,000 Chevron or Texaco gas stations across the country.

All three card offerings from Chevron and Texaco give users access to an exclusive discount network. Businesses can save on fleet-related expenses, including tires, auto parts and hotel accommodations.

Controlling Spending with Purchase Limits and Restrictions

The fleet cards offered by Chevron and Texaco allow you to set spending limits, control purchase types and even restrict transactions to specific locations. For a residential construction company, this means you can prevent drivers from using company funds for non-fuel purchases or exceeding daily fueling needs.

The Chevron and Texaco Business Access and Business Access Flex cards offer customizable controls. You can limit fuel types to diesel or gasoline, enforce gallon limits per transaction and receive alerts for unusual activity. These features help safeguard against fraud and keep fuel costs predictable.

Some common purchase controls include:

• Max dollar amount per transaction
• Max fueling volume per transaction
• Number of transactions in a day
• Time of day a card can be used
• Days of the week a card can be used

Nationwide Fuel Network for Maximum Convenience

Residential construction projects can span neighborhoods, cities or even entire states. Having a fuel card accepted at thousands of stations keeps operations moving without detours to find a preferred brand. Chevron and Texaco fuel cards are accepted at over 8,000 branded stations across the U.S., and with certain cards, you can access 95% of U.S. fueling locations.

This flexibility ensures drivers can refuel wherever the job takes them, reducing downtime and improving route efficiency.

Streamlining Operations with Centralized Reporting

Fleet managers in the residential construction industry juggle multiple responsibilities — fuel tracking shouldn’t be one of the most time-consuming. With automated reporting, all transaction details are consolidated into a single dashboard, making it easy to monitor fuel usage, generate expense reports and identify trends.

By choosing a program aligning with your business needs, you can take control of fuel expenses, streamline operations and keep your crews moving toward project completion.

Chevron and Texaco fuel cards include powerful analytics tools. You can break down data by driver, vehicle, location or time frame, helping you evaluate performance and identify opportunities for savings. Scheduled reports can be delivered directly to your inbox, eliminating the need for manual paperwork and spreadsheet updates.

Enhancing Security and Preventing Fraud

Fuel theft and misuse can silently erode profits. For residential construction fleets, where vehicles are often parked at job sites or public areas, security is critical. Fuel cards with PIN protection and transaction alerts help ensure only authorized drivers make purchases.

With Chevron and Texaco Business Access cards, you can set driver-specific IDs and track every gallon purchased. If a card is lost or stolen, it can be deactivated instantly to prevent further charges. This proactive control helps reduce risk and protect company assets.

Maintenance Tracking for a Healthier Fleet

Keeping construction vehicles in top condition prevents costly breakdowns and job delays. Many fuel card programs integrate maintenance purchases, allowing you to track repairs, oil changes and inspections alongside fuel expenses.

The Chevron and Texaco Business Access Flex Card is accepted at 45,000 participating service locations, making it easy to consolidate fuel and maintenance costs into a single account. This simplifies accounting, ensures vehicles receive timely service and supports long-term operational efficiency.

Telematics Integration for Smarter Fleet Management

Integrating telematics with your Chevron and Texaco fuel card provides location data, driver behavior monitoring, vehicle diagnostics and route optimization, all of which impact fuel efficiency and safety.

This combination gives you a complete fleet management solution. You can see real-time driver locations, monitor idle time and verify job site visits. This is particularly valuable for residential construction crews, where project timelines are tight and accountability is essential.

Improving Driver Accountability and Performance

Driver behavior plays a major role in fuel efficiency and vehicle health. Harsh braking, excessive idling and speeding increase fuel costs and wear on vehicles. With transaction reporting and optional telematics, managers can link fueling patterns to driver performance.

This data can be used for coaching, setting performance benchmarks and even rewarding drivers who demonstrate efficient habits. In residential construction, where tight deadlines and multiple stops are common, these insights can help maintain productivity without sacrificing safety.

Fleet Fuel Card Benefits Summary for Residential Construction Fleets

• Cost control – Spending limits, gallon caps and purchase restrictions keep budgets on track.
• Expense tracking – Centralized reports simplify administration and support better decision-making.
• Nationwide coverage – Acceptance at thousands of locations reduces downtime and improves efficiency.
• Security – PIN protection, alerts and real-time monitoring reduce fraud risk.
• Operational efficiency – Telematics integration, maintenance tracking and automated reporting save time.
• Rebates & discounts – Per-gallon savings add up to significant annual cost reductions.

Streamline your Residential Construction Business

Fuel cards are strategic tools helping residential construction companies improve efficiency, security and profitability. By choosing a program aligning with your business needs, you can take control of fuel expenses, streamline operations and keep your crews moving toward project completion.

Learn more at chevrontexacobusinesscard.com.

Plumbing companies with multiple service vehicles face constant pressure to control fuel expenses, maintain efficiency and keep operations running smoothly. Managing a team of drivers across different job locations adds complexity, from tracking transactions to ensuring purchases align with company policies. A dedicated fleet fuel card program, such as those offered by Chevron and Texaco, provides fleet managers with the tools to reduce costs, enhance security and streamline payments across an entire network of fuel stations.

Plumbing companies can use fleet card data to track fuel purchases, detect irregular transactions and set spending limits for employees.

Why Plumbing Companies Benefit from Fleet Fuel Cards

For plumbing fleets, fuel is a significant operational expense. Service vehicles often travel across multiple neighborhoods daily, requiring frequent refueling. Without structured fuel management, costs can escalate quickly. Fleet fuel cards provide purchase controls, detailed reporting and savings opportunities through rebates and discounts on every gallon. These cards help businesses track spending by vehicle and driver, giving managers better insights into fuel usage and fleet performance.

Plumbing companies can use fleet card data to track fuel purchases, detect irregular transactions and set spending limits for employees. This reduces the risk of unauthorized use while ensuring each dollar spent supports legitimate business needs.

Payment Convenience and Control

Unlike traditional payment methods, fleet fuel cards allow centralized billing for all fuel and maintenance purchases. This eliminates the need for drivers to use cash or personal credit cards and minimizes administrative burdens. Monthly consolidated invoices provide detailed reports that help managers identify high-cost routes, evaluate driver behavior and improve budgeting accuracy.

Customizable purchase controls allow plumbing businesses to define what drivers can buy, from fuel only to fuel plus authorized vehicle maintenance. These controls also include setting gallon limits per transaction, per day or per week, ensuring every purchase aligns with fleet policy.

Tracking and Reporting for Smarter Decisions

Chevron and Texaco’s business fuel card programs integrate advanced tracking and reporting tools, giving plumbing companies a clear view of their fleet’s operations. Managers can review data such as fuel purchases by location, transaction times and driver-specific spending patterns. This data can be accessed online or via mobile dashboards, providing real-time insights for quick decision-making.

With all transaction data captured in real-time and recorded in a dashboard, there is no need to collect receipts or for drivers to submit fuel expense reports. Every report you need is just a click away. Fleet managers and business owners can even automate reports and have them delivered to their inbox.

These reports make tax preparation easier, eliminating the need to collect paper receipts from every driver. Historical transaction data can be stored and retrieved as needed, helping businesses to answer expense-related questions quickly.

Plumbing companies with service vehicles can significantly reduce costs, improve operational control and streamline payments by adopting a Chevron and Texaco fleet fuel card program.

Savings Through Fuel Rebates and Discounts

Plumbing companies benefit directly from fuel card rebates, which offer savings per gallon on both gasoline and diesel. Over time, these rebates can result in substantial reductions in fuel expenses, particularly for fleets with multiple vehicles that make daily trips. By pairing these savings with optimized route planning and driver training, fleet managers can maximize efficiency while reducing costs.

Some programs, such as those offered by Chevron, provide discounts on vehicle maintenance, further reducing operational expenses. Access to nationwide maintenance partners helps keep service vehicles in top condition, thereby minimizing downtime and enhancing customer satisfaction.

Enhanced Security to Prevent Fuel Fraud

Fuel card programs incorporate security features, including driver IDs, PIN protection and transaction alerts. Fleet managers receive real-time notifications if purchases exceed set limits or occur outside approved geographic areas. These measures reduce the risk of fraud and unauthorized transactions, keeping company funds secure.

Geofencing tools can also be used to monitor service vehicle activity, ensuring drivers remain within designated job zones. This is especially valuable for plumbing companies managing multiple crews across different service areas.

Integration with Fleet Management Solutions

For plumbing fleets, combining fuel card data with telematics systems creates a powerful solution for fleet management. This integration allows managers to track vehicle location, monitor driver behavior, and correlate fuel usage with trip details. It becomes easier to identify inefficient driving patterns, excessive idling or unnecessary mileage, all of which can drive up fuel costs.

These insights help fleet managers provide targeted driver coaching, promote fuel-efficient driving habits and improve overall fleet performance.

Maintenance and Service Tracking

Fleet fuel cards do more than manage fuel expenses — they can also be used to track and control maintenance spending. By authorizing card use at approved maintenance facilities, managers ensure all repairs and service transactions are recorded in the same system as fuel purchases. This centralized data helps identify vehicles with high repair frequency and determine whether replacements or upgrades are necessary.

Supporting Small Business Growth

For small to mid-sized plumbing companies, efficiently managing fuel and maintenance expenses can free up capital for growth. The administrative convenience, security and cost control provided by fleet fuel cards reduce the time managers spend on manual tracking and reconciliation, allowing them to focus more on expanding customer service capacity.

Fleet fuel cards also offer scalability — as your plumbing business adds more service vehicles, card programs can easily accommodate additional drivers and accounts without disrupting existing operations.

The Chevron and Texaco Fuel Card Options

Plumbing companies can choose from several Chevron and Texaco fleet fuel card options:

• Chevron and Texaco Business Card – Best for businesses that fuel primarily at Chevron and Texaco stations, offering detailed reports, purchase controls and per-gallon savings. No set-up, annual or card fees. Accepted at more than 8,000 Chevron and Texaco locations across the U.S.
• Chevron and Texaco Business Access Card – Offers fueling flexibility with acceptance at both Chevron and Texaco locations, as well as 95% of U.S. gas stations. Ideal for fleets operating across varied regions. Up to 6¢ per gallon rebates at Chevron and Texaco stations.
• Chevron and Texaco Business Access Flex Card – Combines fleet card features with a revolving credit option for businesses needing flexible payment terms. Includes the same fuel rebates as the Business Access Card.

Each card offers tools for controlling costs, managing drivers and accessing transaction data from a single online platform. All three cards offer exclusive discounts on fleet-related expenses, including auto parts, tires, hotels and more.

Choosing the Right Solution for your Plumbing Fleet

Selecting the best fuel card depends on your company’s service area, the number of vehicles and the desired level of control over purchases. If your plumbing business operates locally and frequently refuels at Chevron and Texaco stations, the Business Card may be the best option. For fleets covering wider areas or requiring broader fueling options, the Business Access Card’s expanded network could be a better fit.

Tangible Benefits for Fleet Operations

Plumbing companies with service vehicles can significantly reduce costs, improve operational control and streamline payments by adopting a Chevron and Texaco fleet fuel card program. From fuel discounts and detailed reporting to fraud prevention and maintenance tracking, these cards deliver tangible benefits that support both day-to-day operations and long-term business growth.

Fleet fuel cards have evolved into more than just a convenient way to pay for gas or diesel — for many fleet managers, they’re the cornerstone of operational efficiency. HVAC businesses with a fleet of vehicles must manage fluctuating fuel costs, remote job sites and growing pressure to control expenses and improve service delivery. The right fleet card program offers solutions that directly impact your bottom line. Here’s how fuel cards empower HVAC fleet managers to increase savings, streamline payments and gain control over every gallon pumped.

With real-time alerts and restrictions, you gain unmatched visibility into spending behaviors, allowing you to correct issues before they escalate into costly patterns.

1: Unlock Savings with Fuel Rebates and Exclusive Discounts

Chevron and Texaco fuel cards offer access to one of the largest networks of gas stations in the U.S., with over 8,000 Chevron and Texaco stations nationwide. This ensures your drivers can fill up near job sites without wasting fuel searching for service locations. Beyond convenience, the savings add up: the Chevron and Texaco Business Access Card and Business Access Flex Card both include fuel rebates of currently up to 6¢ per gallon at Chevron and Texaco locations, directly reducing fuel expenses across your fleet.

These two fleet cards also offer acceptance at 95% of U.S. gas stations, providing HVAC fleets with the flexibility to fuel anywhere. A third option, the Business Card, doesn’t offer the fuel rebate, but it does provide savings by not having setup, annual or card fees.

All three fuel card options offered by Chevron and Texaco provide cardholders with access to exclusive discounts on additional fleet-related purchases, including auto parts, tires, hotels and more. These additional discounts are based on account approval.

2: Take Full Control of Driver Spending with Purchase Limits and Real-time Data

Fuel card solutions, such as those offered by Chevron and Texaco, are equipped with customizable purchase controls enabling fleet managers to establish clear limits on what drivers can purchase, the amount they can spend and when transactions can occur. These purchase controls eliminate unauthorized transactions — no more surprise snacks or convenience store items charged to your business.

You can also enforce product-specific controls, restricting purchases to fuel, oil or specific vehicle maintenance services. With real-time alerts and restrictions, you gain unmatched visibility into spending behaviors, allowing you to correct issues before they escalate into costly patterns.

Here’s a snapshot of purchase controls features:

• Set dollar limits per transaction, per day or per week.
• Restrict purchases by type (e.g., fuel only).
• Block transactions outside approved fueling hours.
• Receive real-time alerts for suspicious activity.

Fuel cards also give fleet managers and business owners access to real-time transaction data. Every purchase is logged as it happens. All the data you would find on a receipt is automatically recorded in a fleet card dashboard. Information includes:

• Date and time
• Location
• Fuel type
• Fuel grade
• Fuel volume
• Purchase amount
• Driver ID
• Odometer readings (card dependent)

With real-time purchase data and the ability to set spending controls, HVAC business owners have the control and insights needed to manage fuel consumption effectively.

3. Centralize Fleet Fuel Reporting and Monitor Every Transaction

Fuel cards offer advanced reporting tools providing itemized transaction logs and consolidate fleet spending into a single digital dashboard. The Chevron and Texaco fuel card programs allow fleet managers to generate detailed reports segmented by driver, vehicle or location. These reporting capabilities streamline reconciliation, reduce paperwork and eliminate the need for drivers to keep fuel receipts or fill out manual logs.

Whether you’re tracking diesel usage across five vans or gasoline expenses for a 20-vehicle fleet, reports offer transparency and accuracy. HVAC businesses that rely on time-sensitive service delivery benefit from being able to access fuel usage data instantly. This is ideal for audits, budgeting or scaling operations.

Fuel cards are designed with security features to help protect your HVAC business from fraud.

4. Enhance Fleet Operations with Telematics Integration

Combining your fuel card with telematics brings unmatched efficiency to your fleet operations. With GPS tracking, fleet managers can verify route accuracy, monitor time spent at job sites and prevent unnecessary idling. These insights help improve job completion times and ensure drivers are where they’re supposed to be.

For HVAC service teams, where timely arrival is essential, GPS integration helps optimize routes to avoid traffic delays and ensures technicians reach customers promptly. Additionally, telematics monitors vehicle health, including engine performance, oil pressure and tire pressure. Telematics also monitors braking, vehicle speed and idling, allowing managers to keep tabs on driver behavior.

When integrated with fleet fuel card data, managers have a clear picture of where vehicles go, how much fuel is consumed, how safe employees are driving and how well vehicles are performing. This level of insight leads to smarter decision-making and greater accountability across the team.

5. Protect your HVAC Fleet from Fraud and Theft

Fuel cards are designed with security features to help protect your HVAC business from fraud. Unlike general credit cards, fleet cards offer PIN protection, location-based alerts and per-transaction data, all of which help detect unusual activity and flag it in real-time. The Chevron Business Access Flex Card, for example, enhances fraud prevention with flexible digital controls and a more expansive network for drivers who need to fuel outside Chevron and Texaco stations.

With digital fleet dashboards, you’re immediately notified if a card is used at an unapproved station or outside set fueling hours. If a card is lost or stolen, you can deactivate it instantly and reassign a replacement without disrupting operations.

Here’s a quick look at the security features offered by Chevron and Texaco fleet cards:

• Secure PIN and driver ID requirements.
• Real-time alerts for unauthorized activity.
• Immediate card deactivation options.
• Chip technology reduces misuse, theft and card cloning risk.

These protections reduce the risk of internal misuse and external theft, thereby safeguarding your company’s vehicles and overall profitability.

The Fuel Card Advantage for HVAC Fleets

Efficient HVAC fleet management demands more than just responsive service — it requires smart, scalable tools that support operations at every level. A fuel card from Chevron and Texaco delivers:

• Access to thousands of fuel stations across the U.S.
• Spend controls tailored to your business needs.
• Detailed analytics for better financial oversight.
• Real-time alerts and reporting to monitor usage.
• Fraud protection features to secure every transaction.

As your HVAC business grows, managing more drivers, jobs and vehicles becomes increasingly complex. A fuel card simplifies that complexity by minimizing costs, maximizing insights, and turning routine fuel purchases into a strategic asset for your operation.

Visit chevrontexacobusinesscard.com to learn more.

Advanced fleet fuel management solutions help HVAC contractors gain control over fuel expenses and vehicle operations, while increasing efficiency and reducing administrative burdens. Chevron & Texaco fleet fuel cards integrate tracking, reporting and payment controls into one streamlined platform, enabling fleet managers to optimize gallon-by-gallon purchase decisions and maximize savings.

Robust reporting tools deliver visibility into every fuel transaction, enabling HVAC fleets to identify high-consumption vehicles, optimize routing and fine-tune maintenance intervals.

Understanding Fleet Fuel Challenges for HVAC Businesses

HVAC contractors dispatch vehicles multiple times per day to serve residential and commercial clients. Unchecked fuel purchases can inflate expenses, generate complex paperwork and divert drivers’ attention away from core services. Key pain points include:

• Uncontrolled spending at varied stations, leading to inconsistent fuel costs.
• Limited visibility into individual vehicle usage and driver behavior.
• Administrative overhead in reconciling receipts, invoices and payments.
• Risk of fraud and unauthorized purchases at convenience stores or non-fuel merchants.
• Difficulty enforcing maintenance schedules tied to fuel usage, impacting fleet reliability.

Chevron & Texaco Fleet Fuel Card Solutions

Chevron & Texaco offer three tailored fleet card programs that address these challenges:

1. The Business Card is best for businesses that keep it local and loyal, accepted at over 8,000 Chevron and Texaco stations across the country.
2. The Business Access Card is ideal for businesses looking for fueling flexibility. Accepted at 95% of U.S. fuel stations.
3. The Business Access Flex Pay Card works well for small businesses looking to manage cash flow as this card functions as a credit card and can carry a balance.

Both Access cards include fuel rebates of up to 6¢ per gallon at Chevron and Texaco locations, expanded acceptance to 95% of U.S. gas stations, and all three cards include access to special discounts on auto parts, tires, hotels and more.

Nationwide Network Access and Station Features

HVAC fleets require reliable access to fuel and maintenance across the country. Chevron & Texaco’s network spans thousands of stations, including partner quick-lube shops and repair services, so drivers can refuel and perform routine maintenance — such as oil changes, filter replacements and tire checks — without an additional purchase method. Unified transactions appear on one monthly statement, reducing paperwork and streamlining account reconciliation.

Real-time Purchase Data and Expense Controls

All cards capture fuel purchases as they happen. Details recorded include the date and time of purchase, station locations, dollar amount, fuel volume, driver ID, odometer readings and more. This real-time data eliminates the need for fuel expense reports.

Chevron and Texaco fuel cards also include purchase controls. Managers can easily enforce fuel spending policies with the ability to set:

• Fuel type restrictions: set cards to diesel or gas only.
• Spending limits: per-day, weekly or monthly caps by card or driver.
• Merchant controls: prohibit non-essential convenience store purchases.
• Real-time alerts: notify fleet managers of out-of-pattern or over-limit spending.
• Card suspension: instantly deactivate lost or stolen cards via the online portal.

These features curb fraud, keep drivers focused on approved services and ensure expenses align with company policies.

Adopting Chevron & Texaco fleet fuel cards helps HVAC contractors streamline fuel management, enforce spending limits and access significant savings on fuel and maintenance.

Comprehensive Reporting and Analytics

Robust reporting tools deliver visibility into every fuel transaction, enabling HVAC fleets to identify high-consumption vehicles, optimize routing and fine-tune maintenance intervals:

• Transaction details are broken down by vehicle, driver, date, time and location.
• Customizable reports can be scheduled for automatic delivery to email inboxes.
• Interactive dashboard with real-time and historical data on fuel usage, cost per mile and rebate earnings.
• Integration with telematics systems for holistic fleet management — monitoring mileage, idle time and GPS-tracked routes.

Actionable insights help HVAC contractors allocate resources effectively, minimizing unnecessary fuel costs and improving overall efficiency.

Strengthening Security and Fraud Prevention

Protecting fleet assets is paramount. Fleet fuel cards include:

• Unique PINs tied to each driver or vehicle.
• Merchant category code (MCC) enforcement to restrict services to fuel or specified items.
• Instant notifications for anomalous transactions.
• Administrative controls to deactivate cards instantly if compromised.

This multi-layered approach mitigates risk, prevents unauthorized charges and maintains strict audit trails for each transaction.

Driving Maintenance Savings with Bundled Services

Chevron & Texaco fleet cards extend beyond fuel savings to incorporate maintenance discounts:

• Access to exclusive discounts on auto parts, hotels and more.
• Discounts on oil changes, filter services, tire rotations and alignments.
• Access to mobile roadside assistance and emergency services.
• One consolidated invoice for both fuel and maintenance expenditures.

Bundling fuel purchases and vehicle upkeep under one program reduces paperwork, accelerates repairs and maximizes savings on every job.

Integrating Telematics and Fuel Card Data for Comprehensive Management

Combining Chevron & Texaco fuel cards with telematics solutions provides a complete view of fleet performance. Near real-time GPS tracking shows:

• Actual route adherence and time spent at jobsites, ensuring accurate client billing and preventing unauthorized side jobs.
• Data-driven verification of service visits, reinforcing customer trust.
• Identification of inefficient routing or excessive idling, fueling targeted coaching to reduce fuel costs.
• Vehicle diagnostics for near real-time notifications on vehicle health,
• Driver behavior monitoring for issues such as aggressive braking, speeding and abrupt lane changes.
• Potential insurance premium discounts based on safer driving behaviors and reduced risk.

Telematics integration can help elevate fleet management, enabling HVAC businesses to deliver reliable services while keeping operational costs in check.

Maximizing Control and Savings

Adopting Chevron & Texaco fleet fuel cards helps HVAC contractors streamline fuel management, enforce spending limits and access significant savings on fuel and maintenance. From real-time tracking and detailed reporting to flexible payment options and robust security, these fuel cards deliver the tools every fleet manager needs to drive efficiency, reduce costs, and keep vehicles on the road.

Visit chevrontexacobusinesscard.com to learn more.

For electrical contractors responsible for a fleet of service vehicles, controlling operational costs is non-negotiable. Fleet fuel cards are powerful solutions for reducing fuel expenses, streamlining transactions and enhancing overall business efficiency. These tools offer comprehensive fleet management benefits tailored to the needs of various trades, whether they involve wiring new construction or troubleshooting at remote job sites. With Chevron and Texaco Business Fuel Cards, contractors gain access to an extensive fuel network, real-time reporting tools and built-in controls supporting financial oversight and operations.

The ability to monitor fuel purchases, track spending and restrict unauthorized transactions can dramatically improve expense management.

Why Fuel Cards are a Wise Choice for Electricians

Electricians face unique logistical challenges — technicians drive between residential, commercial and industrial job sites, often spread across large geographic areas. The ability to monitor fuel purchases, track spending and restrict unauthorized transactions can dramatically improve expense management. Fuel cards, such as the Chevron and Texaco Business Card, are engineered to address these challenges through tailored features like spending limits, detailed reports and fraud controls.

By using a fleet fuel card, electrical businesses can eliminate the need to collect paper receipts, reduce administrative workload and simplify expense reconciliation. Chevron and Texaco fleet cards are accepted at nearly 8,000 Chevron and Texaco stations in the U.S., making it convenient for teams to fuel up wherever the job takes them. The Business Access Card and Business Access Flex Card expand acceptance to 95% of U.S. fuel stations.

Unlocking Fuel Savings with Chevron and Texaco Fleet Cards

Controlling fuel costs is crucial in the electrical contracting business, where profit margins can be thin. The Chevron and Texaco Business Access and Business Access Flex Cards offer valuable rebates and discounts. For example, eligible businesses can save up to 6¢ per gallon in fuel rebates at any Chevron or Texaco station.

Real-time Tracking and Data Insights for Smarter Decisions

Electrical contractors need to know where their vehicles are, how much fuel is being used and whether routes are efficient. Chevron and Texaco fuel cards integrate with GPS and telematics systems to provide actionable insights. Fleet managers can monitor location data, driver behavior and fuel usage in near real-time, ensuring every dollar spent contributes to productive activity.

Reports generated from these systems help identify trends, such as excessive idling or unauthorized purchases, empowering managers to optimize routes and improve vehicle utilization. These insights contribute to lower fuel costs, reduced wear and tear on vehicles as well as improved driver accountability.

Enhanced Security and Spending Controls

Fuel theft and unauthorized spending can undermine a company’s budget. With Chevron and Texaco Business Cards, businesses can implement customized purchase controls. Fleet managers can restrict transactions by time of day, product type or spending limit, offering full visibility and control over every transaction.

For instance, if a technician attempts to purchase a non-fuel item or fill up outside designated work hours, the transaction can be automatically declined. These safeguards help businesses maintain financial discipline while reducing opportunities for fraud.

Streamlined Billing and Simplified Administration

Managing receipts and reconciling fuel expenses manually is both error-prone and time-consuming. Chevron and Texaco fuel cards automate this process with single-invoice billing and online dashboards. These platforms consolidate transactions into detailed, easy-to-read reports categorized by driver, vehicle, location and date.

Such clarity simplifies tax reporting, budgeting and job costing — essential for electricians juggling multiple projects simultaneously. The convenience of digital reporting also reduces paperwork, freeing up administrative resources for more strategic tasks.

Fleet fuel cards from Chevron and Texaco help you gain control over your fuel expenses, increase operational efficiency and access real-time insights that enhance decision-making.

Business-friendly Features for Growing Fleets

Whether your electrical company operates a few service vans or an entire fleet, Chevron and Texaco fuel cards scale with your business. The Business Card is best suited for those who primarily fuel at Chevron and Texaco stations and want to avoid setup and monthly card fees. On the other hand, the Business Access and Access Flex Cards offer broader acceptance and deeper insights, ideal for growing companies requiring more robust fleet management tools.

All card programs include features like mobile app access, customizable alerts and 24/7 customer support, making them indispensable tools for fleet managers who need to stay connected on the go.

Operational Benefits Beyond Fuel Discounts

Fleet fuel cards provide more than cost savings at the pump. By leveraging their built-in technology, electricians can reduce downtime, better schedule maintenance and track vehicle diagnostics (with telematics). These tools help prevent unscheduled repairs and keep vehicles road-ready, minimizing disruptions to service delivery.

Additionally, integrated reporting platforms give contractors the ability to forecast fuel expenses, compare vehicle performance and adjust operations in real-time, leading to smarter business decisions and stronger bottom-line results.

A Trusted Partner for Electrical Contractors

Chevron and Texaco have a long-standing reputation in fuel services. Their business card offerings are designed with operational excellence in mind. Electricians can rely on their fuel card solutions for savings, as well as for the support and tools needed to manage a modern service fleet.

The application process is straightforward, and approval decisions are typically quick, ensuring businesses can begin using their cards without delay. Whether the goal is to improve security, streamline billing or better understand fleet behavior, Chevron and Texaco provide the infrastructure and expertise to support every need.

Drive More Value from Every Gallon

Fleet fuel cards from Chevron and Texaco help you gain control over your fuel expenses, increase operational efficiency and access real-time insights that enhance decision-making. From fraud protection to fuel discounts, these cards offer everything needed to optimize fleet performance and reduce costs.

For businesses in the electrical contracting space, adopting a fuel card program isn’t just about managing gas purchases — it’s about taking control of the entire fleet operation. With features that scale with your business, Chevron and Texaco’s fleet fuel cards are an investment in the future of your company.

Fleet management has evolved dramatically over the years. What used to require manual tracking and paperwork can now be managed with fleet cards. Also known as fuel cards or fleet fuel cards, these fuel payment options streamline operations and enhance fleet efficiency with real-time data, purchase controls and security. By automating fuel expense tracking with fleet cards, you can save time and money while gaining insight into fleet operations. However, when used with a fleet card, another tool can complete the picture — enter telematics with GPS.

“Every facet of driver-specific and vehicle-specific data is available when you combine fleet cards and telematics.”

Every facet of driver-specific and vehicle-specific data is available when you combine fleet cards and telematics with GPS, from purchase trends to vehicle diagnostics to driver behavior.

Let’s look at these two fleet management solutions and explore the benefits of using them together.

Understanding Fleet Cards

Fleet cards are a payment solution designed for consolidating fleet-related expenses such as fuel, parts, service and maintenance. While they function similarly to credit cards, they include features like real-time data, spending controls, detailed reporting and exception alerts to keep fleet managers informed and in control of company spending. Many fleet cards also include rebates and access to discounts on fleet-related expenses like tires, parts, service and maintenance.

Benefits of Using Fleet Cards

Real-time Data

Fleet cards track every transaction as it happens. This gives fleet managers access to real-time data like:

• Date/time of purchase
• Purchase amount
• Fuel amount
• Fuel type
• Fuel grade
• Station location

With real-time insight into fleet spending, you can make informed budgetary and management decisions. All the information necessary for tracking fuel spend is automated, so fuel expense reports or collecting receipts is no longer needed.

Purchase Controls

Fleet cards include purchase controls. Using these controls, fleet managers or business owners can customize spending parameters. Standard purchase controls include:

• Daily or weekly spending limits.
• Maximum amount per transaction.
• Maximum fuel volume.
• Specific fuel type or grade.
• Days of permitted use.
• Geographical limits.

These spending controls are a great way to help drivers adhere to fuel spending policies.

Detailed Reporting

Detailed reports and data analytics are helpful for making budgetary and managerial decisions. However, it takes time to gather the information, double-check the data and create reports for viewing as well as distribution.

With fleet cards, there is no gathering information or double-checking data — with real-time data, all of that work is completed automatically. Detailed reports can be created with the click of a button.

Security Features

Most fleet cards include advanced security features, such as unique driver IDs and real-time alerts. With a DID, no one can use a card unless they know the Driver ID Number, and the previously mentioned purchase controls help curb misuse. With real-time alerts, fleet managers can be notified of suspicious activity as soon as it happens.

Understanding Telematics

Telematics systems use GPS technology and onboard diagnostics to monitor and report various aspects of vehicle usage and performance. This means fleet managers can use telematics to gather vehicle-specific and driver-specific data.

The benefits of using telematics are vast, but we have summed them up in two categories — vehicle tracking and driver safety/behavior.

Real-time Vehicle Tracking

In fleet management, telematics systems gather and send data about a vehicle’s location, speed, mileage, engine health and more. This data is accessible through an interface where fleet managers can monitor fleet vehicle operations in real-time.

Vehicle Diagnostics

With the on-board diagnostic (OBD) component of telematics, fleet managers can monitor vehicle health from anywhere there is access to the internet. This can make keeping tabs on engine performance and maintenance needs easier.

Driver Safety and Behavior

Telematics does a lot more than monitor vehicles. It can help monitor drivers. Between the onboard diagnostics and GPS technology, fleet managers can track acceleration, braking, aggressive lane changes and idling. This data is immediately available to fleet managers, helping them highlight risky driving behaviors and target specific driver training needs.

“Combining the data and control capabilities of fleet cards with the real-time GPS tracking and reporting features of telematics creates a powerful tool for comprehensive fleet management.”

A Complete View of Your Fleet

Combining the data and control capabilities of fleet cards with the real-time GPS tracking and reporting features of telematics creates a powerful tool for comprehensive fleet management.

Correlating Driver Behavior with Fuel Consumption

Using fleet cards with telematics means you can combine relevant information. If you choose the right fleet card and telematics system, you can integrate the data so you have one source of truth for all fleet insights.

Together, telematics and fleet card data can identify the increase in fuel consumption caused by aggressive driving. This is especially helpful when a fleet manager is addressing the impacts of aggressive driving because it quantifies the effects.

Enhanced Security

Fleet cards and telematics both offer elements of security. However, when you combine the two, your assets are safer. For example, GPS data can be used to match the location of a questionable fuel purchase and vehicle tracking can confirm if a vehicle is being misused.

Improved Reporting and Analytics

Telematics and fleet card data can be combined to analyze fleet efficiency. Whether you identify significant cost-saving opportunities or reduce idling times, you’re adding to your bottom line.

Manage Maintenance

When telematics is paired with fleet cards, you can gain insights into how fuel quality impacts engine health. You also are warned of shifts in performance. Using these two sources of information, fleet managers can identify potential maintenance issues before they become major problems. Addressing maintenance needs can minimize downtime and prevent costly repairs.

Increased Visibility Means Better Fleet Management

Fleet cards simplify fuel management with automated expense tracking and purchase controls. Telematics provides real-time insight into vehicle operations and driver behavior. Together, they help fleet managers make informed decisions, enhance efficiency and run a more successful fleet.

Fleet management is crucial for businesses that use vehicles. Focusing on efficient ways to manage vehicles directly affects a company’s bottom line. Ultimately, a well-managed fleet can help increase cash flow. By implementing best practices in fleet management, fleet managers can reduce operational costs, enhance productivity and improve safety.

Let’s look at some of those best practices, how they impact a business and a fleet card’s role in the fleet management process.

A well-managed fleet can help increase cash flow.

Fleet Card Analytics

Data should be at the heart of fleet management. Using a fleet card is one of the best ways to get the information you need to make informed decisions.

Data Collection

A fleet card, also known as a business gas card, captures every transaction in real-time, and all information is logged in your fleet card dashboard. This means you can access valuable data points whenever you want to view them. Common metrics include:

• Date and time of the transaction
• Location (address and brand of fuel station)
• Volume of fuel purchased
• Type of fuel purchased (gas vs. diesel)
• Grade of fuel purchased (regular vs. premium)
• Itemized list of other items purchased
• Odometer reading

This information can be used to gain insights into vehicle performance and driver habits.

Informed Decision-Making

By analyzing fuel consumption, station location, number of fill-ups, mileage, etc., a fleet manager can see how vehicle health and driver behavior impact fuel usage. Making strategic decisions about vehicle replacements and training needs can drastically reduce how much fuel a fleet consumes.

Regular Vehicle Inspections

Regular vehicle inspections are foundational to fleet management. Ensuring every vehicle is in optimal condition before it hits the road can prevent breakdowns and reduce maintenance costs. Vehicle inspections can increase the longevity of your fleet.

Use an inspection checklist that includes checking the following:

• Tire pressure
• Oil level
• Brake fluid
• Coolant
• Transmission fluid
• Headlights
• Brake lights
• Air filters

In addition to frequently checking the above, it’s essential to regularly inspect each vehicle’s:

• Engine
• Transmission
• Brakes
• Suspension

These do not need to be checked with every single use, but it’s important to check them routinely. You may choose to do this monthly or based on mileage. Regardless of how you measure when an inspection should occur, a fleet card is a great tool to guide you. By regularly monitoring fleet card data, you always know how many miles a vehicle has been driven and how many days/hours it’s been in the field.

Use set parameters to conduct vehicle inspections to ensure a vehicle never goes unchecked. Doing so optimizes gas mileage, adds life to vehicles and helps keep your drivers safe.

Maintenance Approaches

There are two approaches to maintenance — reactive and preventative. Reactive maintenance means waiting until there is a significant issue and then addressing the problem. The challenge with this method is that vehicle repairs are often costly, causing longer vehicle downtime. Best practice suggests taking a proactive approach.

Manage Maintenance

Preventive maintenance is a proactive approach to fleet management. This involves the previously mentioned inspections and servicing vehicles before significant issues arise. By adhering to a preventative maintenance program, fleet managers can avoid costly breakdowns and keep vehicles running at peak efficiency.

Your preventive maintenance schedule should include:

Regular Servicing

Create a maintenance schedule based on the manufacturer’s recommendations and vehicle usage. Regularly service engines and transmissions and change filters, fluids and worn-out parts to help prevent a decline in performance.

Employee Training

Train drivers to identify and report potential problems during their daily vehicle inspections. Driver involvement can foster a sense of responsibility and ownership.

Most routine maintenance is suggested based on mileage, while other vehicle services may be based on time of ownership. Keeping track of maintenance schedules can be challenging. With a fleet card, you can set alerts for service needs based on mileage or specific dates.

Prioritize Driver Training and Safety

Driver behaviors can significantly influence fleet efficiency and safety. Prioritizing driver training and safety can positively impact your fleet’s performance. Here are a few practices many fleet managers use:

Ongoing Driver Training

Educate new and experienced drivers on expected driving practices such as adhering to the speed limit, defensive driving, avoiding aggressive braking and minimizing idling. All of these habits can improve fuel economy.

Incentive Programs

Create incentive programs rewarding safe driving practices and fuel-efficient behavior. Doing so fosters a sense of responsibility among your drivers and creates friendly competition.

Driver Feedback

Providing drivers with feedback on their driving habits is a great way to reinforce positive behaviors while shedding light on problematic ones.

Use Driver-Specific Fleet Card Data

All of the above practices can be enhanced using driver-specific fleet card data. Fuel usage can be tracked by driver or route. If using GPS or telematics, you can get even more granular with average speed, excessive speeds and idle times.

Have a Clear Fuel Policy

A large part of running an efficient fleet is having a clear fuel policy. Make sure the policy is effectively communicated to all drivers. Your fuel policy should include expectations regarding:

• Vehicle usage
• Fueling expectations (brand, type, grade)
• Spending limits
• Maintenance schedules and expectations
• Driver behavior expectations

A large part of running an efficient fleet is having a clear fuel policy.

Use Mobile Apps

Mobile apps are valuable tools for fleet management. Some are geared toward drivers with maps of nearby fueling stations and service centers. Others are designed for management with features that help manage payments and invoices. With these apps, fleet managers can set spending controls, view reports and manage cards right from their mobile devices.

Cost-effective and Efficient Fleet Management

Optimizing a fleet for maximum efficiency isn’t a one-time action. Using best practices, fleet managers can help operations remain cost-effective and efficient.